Phone order · Hearth Tearoom
SO-47982
InvoicedPhoned in by Julie Holmes and keyed once by Becky on Fri 2 Oct at 14:35, during the 6 minute call. For Mon 5 Oct on the Derby and west run. Owner Becky Hollis. Hearth Tearoom, café, price band C.
Net, ex VAT
£731.37
£877.64 inc VAT
Margin
32.3%
floor 12% a line
Lines at Hearth Tearoom’s own prices
Contract price first, then any promotion, then their band; never under cost plus 12%
| Product | Qty | Price | Source | Margin | Line |
|---|---|---|---|---|---|
Double wall hot cup, kraft, 8oz CUP-DW-08 · 500 cups · Band C | 4 | £43.71 £46.50 | Band C | 29.1% ✓ | £174.84 |
Single wall hot cup, white, 12oz CUP-SW-12 · 1,000 cups · Band C | 3 | £43.01 £45.75 | Band C | 31.4% ✓ | £129.03 |
PET smoothie cup, 16oz CUP-PT-16 · 1,000 cups · Band C | 1 | £64.11 £68.20 | Band C | 31.4% ✓ | £64.11 |
Dome lid with hole, 12oz LID-DM-12 · 1,000 lids · Band C | 2 | £36.10 £38.40 | Band C | 33.5% ✓ | £72.20 |
Paper straws 8mm, Kraft STR-K · 2,500 straws · Band C | 1 | £33.56 £35.70 | Band C | 37.4% ✓ | £33.56 |
Wooden stirrers 178mm STW · 10,000 stirrers · Band C | 1 | £38.35 £40.80 | Band C | 37.4% ✓ | £38.35 |
Dispenser napkin, 1-ply, White NAPD-W · 6,000 napkins · Band C | 2 | £36.10 £38.40 | Band C | 33.5% ✓ | £72.20 |
Blue roll, 2-ply centrefeed 150m BR2 · 6 rolls · Band C | 1 | £20.77 £22.10 | Band C | 33.6% ✓ | £20.77 |
Vinyl gloves, clear, unpowdered, M GLV-VC-M · 10 x 100 gloves · Band C | 1 | £26.98 £28.70 | Band C | 31.4% ✓ | £26.98 |
Black refuse sack, Medium duty SCK-M · 200 sacks · Band C | 1 | £19.51 £20.75 | Band C | 31.3% ✓ | £19.51 |
All-purpose cloths, Blue CLT-C-B · 50 cloths · Band C | 2 | £7.57 £8.05 | Band C | 39.2% ✓ | £15.14 |
C-fold hand towel, white 2-ply HTC · 2,400 sheets · Band C | 2 | £32.34 £34.40 | Band C | 33.5% ✓ | £64.68 |
Net, ex VAT£731.37
VAT at 20%£146.27
Total£877.64
Margin 32.3% on the order; every line clears the 12% floor.
Checked as it landed
price, stock and credit, before anyone touched it£price
Priced at their rate
12 at Band C. Every line clears the 12% margin floor.
▦stock
Stock kept
Every line was available and kept for this order as it was keyed.
✓credit
Within the limit
Passed when it landed: inside the £30,500 limit.
As it arrived
Keyed once by the order desk during the call; priced and checked as each line is typedIncoming call2 Oct 14:35
Julie Holmes, 01632 960579answered by Becky Hollis
6 minute call. Keyed once while Julie was on the line; each line priced and checked for stock as it was typed.
- 4Double wall hot cup, kraft, 8oz
- 3Single wall hot cup, white, 12oz
- 1PET smoothie cup, 16oz
- 2Dome lid with hole, 12oz
- 1Paper straws 8mm, Kraft
- 1Wooden stirrers 178mm
- 2Dispenser napkin, 1-ply, White
- 1Blue roll, 2-ply centrefeed 150m
- 1Vinyl gloves, clear, unpowdered, M
- 1Black refuse sack, Medium duty
- 2All-purpose cloths, Blue
- 2C-fold hand towel, white 2-ply
How it was keyed
- 4 x Double wall hot cup, kraft, 8oz4 x CUP-DW-08
- 3 x Single wall hot cup, white, 12oz3 x CUP-SW-12
- 1 x PET smoothie cup, 16oz1 x CUP-PT-16
- 2 x Dome lid with hole, 12oz2 x LID-DM-12
- 1 x Paper straws 8mm, Kraft1 x STR-K
- 1 x Wooden stirrers 178mm1 x STW
- 2 x Dispenser napkin, 1-ply, White2 x NAPD-W
- 1 x Blue roll, 2-ply centrefeed 150m1 x BR2
- 1 x Vinyl gloves, clear, unpowdered, M1 x GLV-VC-M
- 1 x Black refuse sack, Medium duty1 x SCK-M
- 2 x All-purpose cloths, Blue2 x CLT-C-B
- 2 x C-fold hand towel, white 2-ply2 x HTC
Keyed once while Julie was on the line; nothing typed twice.
Delivery
R2
Derby and west
Van 2, FN21 HZT, Dave
DeliveryMon 5 Oct
AddressCastle Donington DE74
Drop11 of 11
Signed forL. Palmer at 12:45, photo taken
Order by 15:00 for the next Derby and west run. The driver’s phone takes the signature and a photo.
Invoice
Invoicing →INV-34952in Xeronot due yet
Dated5 Oct 2026
Due30 Nov 2026 (30 days end of month)
Total£877.64
Posted to Xero at 18:00 on 5 Oct from the delivered quantities. Nothing re-typed; Xero stays the ledger.
Customer
HTHearth Tearoom
C-1198 · Café · Castle Donington · since 2024
PricesBand C, 6% off list
Terms30 days end of month
Credit£7,513 of £30,500
Orders byPhone
Short stockswap to the agreed alternative
RepPaul Ashby
Timeline
Julie phoned the order in; Becky keyed it once (6 min call)
Becky · 2 Oct 14:35
Priced at Hearth Tearoom’s own rates: 12 Band C
Auto · 2 Oct 14:35
Stock checked: every line available and kept for this order
Auto · 2 Oct 14:35
Credit checked: within the £30,500 limit
Auto · 2 Oct 14:35
On the Derby and west run for Mon 5 Oct, drop 11
Auto · 2 Oct 14:35
Picked by Ryan, checked by Dean
Warehouse · 2 Oct 15:20
Loaded on Van 2 (FN21 HZT)
Liam · 5 Oct 07:00
Delivered, signed for by L. Palmer. Photo on the driver’s phone
Dave · 5 Oct 12:45
Invoice INV-34952 posted to Xero from the delivered quantities. Nothing re-typed
Auto · 5 Oct 18:00