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Phone order · Hearth Tearoom

SO-47765

Invoiced
Phoned in by Julie Holmes and keyed once by Becky on Mon 28 Sep at 08:47, during the 7 minute call. For Tue 29 Sep on the Derby and west run. Owner Becky Hollis. Hearth Tearoom, café, price band C.
Net, ex VAT
£438.59
£526.31 inc VAT
Margin
33.4%
floor 12% a line
Hearth Tearoom
Lines at Hearth Tearoom’s own prices
Contract price first, then any promotion, then their band; never under cost plus 12%
Price lists →
ProductQtyPriceSourceMarginLine
Single wall hot cup, white, 12oz
CUP-SW-12 · 1,000 cups · Band C
2£43.01
£45.75
Band C31.4% ✓£86.02
PET smoothie cup, 16oz
CUP-PT-16 · 1,000 cups · Band C
1£64.11
£68.20
Band C31.4% ✓£64.11
Dome lid with hole, 12oz
LID-DM-12 · 1,000 lids · Band C
2£36.10
£38.40
Band C33.5% ✓£72.20
Wooden stirrers 178mm
STW · 10,000 stirrers · Band C
2£38.35
£40.80
Band C37.4% ✓£76.70
Dispenser napkin, 1-ply, White
NAPD-W · 6,000 napkins · Band C
1£36.10
£38.40
Band C33.5% ✓£36.10
Vinyl gloves, clear, unpowdered, M
GLV-VC-M · 10 x 100 gloves · Band C
1£26.98
£28.70
Band C31.4% ✓£26.98
Food-safe sanitiser, Spray 750ml
FSS-S · 6 bottles · Band C
1£18.66
£19.85
Band C33.5% ✓£18.66
Black refuse sack, Medium duty
SCK-M · 200 sacks · Band C
1£19.51
£20.75
Band C31.3% ✓£19.51
All-purpose cloths, Blue
CLT-C-B · 50 cloths · Band C
2£7.57
£8.05
Band C39.2% ✓£15.14
Toilet roll, 2-ply 320 sheet
TR2 · 36 rolls · Band C
1£23.17
£24.65
Band C33.5% ✓£23.17
Net, ex VAT£438.59
VAT at 20%£87.72
Total£526.31
Margin 33.4% on the order; every line clears the 12% floor.
Checked as it landed
price, stock and credit, before anyone touched it
£price
Priced at their rate
10 at Band C. Every line clears the 12% margin floor.
▦stock
Stock kept
Every line was available and kept for this order as it was keyed.
✓credit
Within the limit
Passed when it landed: inside the £30,500 limit.
As it arrived
Keyed once by the order desk during the call; priced and checked as each line is typed
Incoming call28 Sep 08:47
Julie Holmes, 01632 960579answered by Becky Hollis
7 minute call. Keyed once while Julie was on the line; each line priced and checked for stock as it was typed.
  • 2Single wall hot cup, white, 12oz
  • 1PET smoothie cup, 16oz
  • 2Dome lid with hole, 12oz
  • 2Wooden stirrers 178mm
  • 1Dispenser napkin, 1-ply, White
  • 1Vinyl gloves, clear, unpowdered, M
  • 1Food-safe sanitiser, Spray 750ml
  • 1Black refuse sack, Medium duty
  • 2All-purpose cloths, Blue
  • 1Toilet roll, 2-ply 320 sheet
How it was keyed
  1. 2 x Single wall hot cup, white, 12oz2 x CUP-SW-12
  2. 1 x PET smoothie cup, 16oz1 x CUP-PT-16
  3. 2 x Dome lid with hole, 12oz2 x LID-DM-12
  4. 2 x Wooden stirrers 178mm2 x STW
  5. 1 x Dispenser napkin, 1-ply, White1 x NAPD-W
  6. 1 x Vinyl gloves, clear, unpowdered, M1 x GLV-VC-M
  7. 1 x Food-safe sanitiser, Spray 750ml1 x FSS-S
  8. 1 x Black refuse sack, Medium duty1 x SCK-M
  9. 2 x All-purpose cloths, Blue2 x CLT-C-B
  10. 1 x Toilet roll, 2-ply 320 sheet1 x TR2
Keyed once while Julie was on the line; nothing typed twice.
Delivery
R2
Derby and west
Van 2, FN21 HZT, Dave
DeliveryTue 29 Sep
AddressCastle Donington DE74
Drop7 of 9
Signed forJ. Holmes at 10:48, photo taken
Order by 15:00 for the next Derby and west run. The driver’s phone takes the signature and a photo.
Invoice
Invoicing →
INV-34774in Xeronot due yet
Dated29 Sep 2026
Due31 Oct 2026 (30 days end of month)
Total£526.31
Posted to Xero at 18:00 on 29 Sep from the delivered quantities. Nothing re-typed; Xero stays the ledger.
Customer
HT
Hearth Tearoom
C-1198 · Café · Castle Donington · since 2024
PricesBand C, 6% off list
Terms30 days end of month
Credit£7,513 of £30,500
Orders byPhone
Short stockswap to the agreed alternative
RepPaul Ashby
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All 5 orders and their prices →
Timeline
Julie phoned the order in; Becky keyed it once (7 min call)
Becky · 28 Sep 08:47
Priced at Hearth Tearoom’s own rates: 10 Band C
Auto · 28 Sep 08:47
Stock checked: every line available and kept for this order
Auto · 28 Sep 08:47
Credit checked: within the £30,500 limit
Auto · 28 Sep 08:47
On the Derby and west run for Tue 29 Sep, drop 7
Auto · 28 Sep 08:47
Picked by Liam, checked by Dean
Warehouse · 28 Sep 15:20
Loaded on Van 2 (FN21 HZT)
Liam · 29 Sep 07:00
Delivered, signed for by J. Holmes. Photo on the driver’s phone
Dave · 29 Sep 10:48
Invoice INV-34774 posted to Xero from the delivered quantities. Nothing re-typed
Auto · 29 Sep 18:00