Phone order · Hearth Tearoom
SO-48204
InvoicedPhoned in by Julie Holmes and keyed once by Becky on Fri 9 Oct at 08:48, during the 6 minute call. For Tue 13 Oct on the Derby and west run. Owner Becky Hollis. Hearth Tearoom, café, price band C.
Net, ex VAT
£437.91
£525.49 inc VAT
Margin
32.7%
floor 12% a line
Lines at Hearth Tearoom’s own prices
Contract price first, then any promotion, then their band; never under cost plus 12%
| Product | Qty | Price | Source | Margin | Line |
|---|---|---|---|---|---|
Double wall hot cup, kraft, 8oz CUP-DW-08 · 500 cups · Band C | 2 | £43.71 £46.50 | Band C | 29.1% ✓ | £87.42 |
Sip lid, black, 12 and 16oz LID-SB-1216 · 1,000 lids · Band C | 2 | £30.83 £32.80 | Band C | 33.5% ✓ | £61.66 |
PET smoothie cup, 16oz CUP-PT-16 · 1,000 cups · Band C | 1 | £64.11 £68.20 | Band C | 31.4% ✓ | £64.11 |
Paper straws 8mm, Kraft STR-K · 2,500 straws · Band C | 1 | £33.56 £35.70 | Band C | 37.4% ✓ | £33.56 |
Wooden stirrers 178mm STW · 10,000 stirrers · Band C | 1 | £38.35 £40.80 | Band C | 37.4% ✓ | £38.35 |
Blue roll, 2-ply centrefeed 150m BR2 · 6 rolls · Band C | 1 | £20.77 £22.10 | Band C | 33.6% ✓ | £20.77 |
Vinyl gloves, clear, unpowdered, M GLV-VC-M · 10 x 100 gloves · Band C | 2 | £26.98 £28.70 | Band C | 31.4% ✓ | £53.96 |
Food-safe sanitiser, Spray 750ml FSS-S · 6 bottles · Band C | 1 | £18.66 £19.85 | Band C | 33.5% ✓ | £18.66 |
Black refuse sack, Medium duty SCK-M · 200 sacks · Band C | 1 | £19.51 £20.75 | Band C | 31.3% ✓ | £19.51 |
All-purpose cloths, Blue CLT-C-B · 50 cloths · Band C | 1 | £7.57 £8.05 | Band C | 39.2% ✓ | £7.57 |
C-fold hand towel, white 2-ply HTC · 2,400 sheets · Band C | 1 | £32.34 £34.40 | Band C | 33.5% ✓ | £32.34 |
Net, ex VAT£437.91
VAT at 20%£87.58
Total£525.49
Margin 32.7% on the order; every line clears the 12% floor.
Checked as it landed
price, stock and credit, before anyone touched it£price
Priced at their rate
11 at Band C. Every line clears the 12% margin floor.
▦stock
Stock kept
Every line was available and kept for this order as it was keyed.
✓credit
Within the limit
Passed when it landed: inside the £30,500 limit.
As it arrived
Keyed once by the order desk during the call; priced and checked as each line is typedIncoming callFri 9 Oct 08:48
Julie Holmes, 01632 960579answered by Becky Hollis
6 minute call. Keyed once while Julie was on the line; each line priced and checked for stock as it was typed.
- 2Double wall hot cup, kraft, 8oz
- 2Sip lid, black, 12 and 16oz
- 1PET smoothie cup, 16oz
- 1Paper straws 8mm, Kraft
- 1Wooden stirrers 178mm
- 1Blue roll, 2-ply centrefeed 150m
- 2Vinyl gloves, clear, unpowdered, M
- 1Food-safe sanitiser, Spray 750ml
- 1Black refuse sack, Medium duty
- 1All-purpose cloths, Blue
- 1C-fold hand towel, white 2-ply
How it was keyed
- 2 x Double wall hot cup, kraft, 8oz2 x CUP-DW-08
- 2 x Sip lid, black, 12 and 16oz2 x LID-SB-1216
- 1 x PET smoothie cup, 16oz1 x CUP-PT-16
- 1 x Paper straws 8mm, Kraft1 x STR-K
- 1 x Wooden stirrers 178mm1 x STW
- 1 x Blue roll, 2-ply centrefeed 150m1 x BR2
- 2 x Vinyl gloves, clear, unpowdered, M2 x GLV-VC-M
- 1 x Food-safe sanitiser, Spray 750ml1 x FSS-S
- 1 x Black refuse sack, Medium duty1 x SCK-M
- 1 x All-purpose cloths, Blue1 x CLT-C-B
- 1 x C-fold hand towel, white 2-ply1 x HTC
Keyed once while Julie was on the line; nothing typed twice.
Delivery
R2
Derby and west
Van 2, FN21 HZT, Dave
DeliveryTue 13 Oct
AddressCastle Donington DE74
Drop5 of 9
Signed forJ. Holmes at 10:05, photo taken
Order by 15:00 for the next Derby and west run. The driver’s phone takes the signature and a photo.
Invoice
Invoicing →INV-35247in Xeronot due yet
Dated13 Oct 2026
Due30 Nov 2026 (30 days end of month)
Total£525.49
Posted to Xero at 18:00 on 13 Oct from the delivered quantities. Nothing re-typed; Xero stays the ledger.
Customer
HTHearth Tearoom
C-1198 · Café · Castle Donington · since 2024
PricesBand C, 6% off list
Terms30 days end of month
Credit£7,513 of £30,500
Orders byPhone
Short stockswap to the agreed alternative
RepPaul Ashby
Timeline
Julie phoned the order in; Becky keyed it once (6 min call)
Becky · Fri 9 Oct 08:48
Priced at Hearth Tearoom’s own rates: 11 Band C
Auto · Fri 9 Oct 08:48
Stock checked: every line available and kept for this order
Auto · Fri 9 Oct 08:48
Credit checked: within the £30,500 limit
Auto · Fri 9 Oct 08:48
On the Derby and west run for Tue 13 Oct, drop 5
Auto · Fri 9 Oct 08:48
Picked by Ryan, checked by Dean
Warehouse · Mon 12 Oct 13:40
Loaded on Van 2 (FN21 HZT)
Liam · Tue 13 Oct 07:00
Delivered, signed for by J. Holmes. Photo on the driver’s phone
Dave · Tue 13 Oct 10:05
Invoice INV-35247 posted to Xero from the delivered quantities. Nothing re-typed
Auto · Tue 13 Oct 18:00