Phone order · Hearth Café
SO-47882
InvoicedPhoned in by Simon Pickard and keyed once by Becky on Wed 30 Sep at 13:04, during the 7 minute call. For Thu 1 Oct on the Derby and west run. Owner Becky Hollis. Hearth Café, café, price band C.
Net, ex VAT
£651.42
£781.70 inc VAT
Margin
31.0%
floor 12% a line
Lines at Hearth Café’s own prices
Contract price first, then any promotion, then their band; never under cost plus 12%
| Product | Qty | Price | Source | Margin | Line |
|---|---|---|---|---|---|
Ripple wall hot cup, black, 8oz CUP-RW-08 · 500 cups · Band C | 1 | £47.94 £51.00 | Band C | 29.1% ✓ | £47.94 |
Double wall hot cup, kraft, 12oz CUP-DW-12 · 500 cups · Band C | 4 | £54.29 £57.75 | Band C | 29.1% ✓ | £217.16 |
Sip lid, white, 8oz LID-SW-08 · 1,000 lids · Band C | 1 | £24.82 £26.40 | Band C | 33.5% ✓ | £24.82 |
PET smoothie cup, 12oz CUP-PT-12 · 1,000 cups · Band C | 2 | £55.37 £58.90 | Band C | 31.4% ✓ | £110.74 |
Wooden stirrers 178mm STW · 10,000 stirrers · Band C | 1 | £38.35 £40.80 | Band C | 37.4% ✓ | £38.35 |
2-ply napkin 33cm, White NAP33-W · 2,000 napkins · Band C | 3 | £21.06 £22.40 | Band C | 33.5% ✓ | £63.18 |
Nitrile gloves, blue, unpowdered, M GLV-NB-M · 10 x 100 gloves · Band C | 1 | £38.78 £41.25 | Band C | 29.1% ✓ | £38.78 |
Washing up liquid concentrate 5L WUL · 2 x 5L · Band C | 1 | £14.29 £15.20 | Band C | 35.6% ✓ | £14.29 |
Kraft salad bowl with lid, 750ml SAL-750 · 300 sets · Band C | 2 | £48.08 £51.15 | Band C | 31.4% ✓ | £96.16 |
Net, ex VAT£651.42
VAT at 20%£130.28
Total£781.70
Margin 31.0% on the order; every line clears the 12% floor.
Checked as it landed
price, stock and credit, before anyone touched it£price
Priced at their rate
9 at Band C. Every line clears the 12% margin floor.
▦stock
Stock kept
Every line was available and kept for this order as it was keyed.
✓credit
Within the limit
Passed when it landed: inside the £12,750 limit.
As it arrived
Keyed once by the order desk during the call; priced and checked as each line is typedIncoming call30 Sep 13:04
Simon Pickard, 01632 960145answered by Becky Hollis
7 minute call. Keyed once while Simon was on the line; each line priced and checked for stock as it was typed.
- 1Ripple wall hot cup, black, 8oz
- 4Double wall hot cup, kraft, 12oz
- 1Sip lid, white, 8oz
- 2PET smoothie cup, 12oz
- 1Wooden stirrers 178mm
- 32-ply napkin 33cm, White
- 1Nitrile gloves, blue, unpowdered, M
- 1Washing up liquid concentrate 5L
- 2Kraft salad bowl with lid, 750ml
How it was keyed
- 1 x Ripple wall hot cup, black, 8oz1 x CUP-RW-08
- 4 x Double wall hot cup, kraft, 12oz4 x CUP-DW-12
- 1 x Sip lid, white, 8oz1 x LID-SW-08
- 2 x PET smoothie cup, 12oz2 x CUP-PT-12
- 1 x Wooden stirrers 178mm1 x STW
- 3 x 2-ply napkin 33cm, White3 x NAP33-W
- 1 x Nitrile gloves, blue, unpowdered, M1 x GLV-NB-M
- 1 x Washing up liquid concentrate 5L1 x WUL
- 2 x Kraft salad bowl with lid, 750ml2 x SAL-750
Keyed once while Simon was on the line; nothing typed twice.
Delivery
R2
Derby and west
Van 2, FN21 HZT, Dave
DeliveryThu 1 Oct
AddressBelper DE56
Drop2 of 7
Signed forS. Pickard at 08:50, photo taken
Order by 15:00 for the next Derby and west run. The driver’s phone takes the signature and a photo.
Invoice
Invoicing →INV-34862in Xeronot due yet
Dated1 Oct 2026
Due30 Nov 2026 (30 days end of month)
Total£781.70
Posted to Xero at 18:00 on 1 Oct from the delivered quantities. Nothing re-typed; Xero stays the ledger.
Customer
HCHearth Café
C-1136 · Café · Belper · since 2019
PricesBand C, 6% off list
Terms30 days end of month
Credit£4,544 of £12,750
Orders byPhone
Short stockpart-ship and back-order
RepPaul Ashby
Other orders from Hearth Café
SO-48158
8 Oct · Hearth Café
£569.71
Delivered
Timeline
Simon phoned the order in; Becky keyed it once (7 min call)
Becky · 30 Sep 13:04
Priced at Hearth Café’s own rates: 9 Band C
Auto · 30 Sep 13:04
Stock checked: every line available and kept for this order
Auto · 30 Sep 13:04
Credit checked: within the £12,750 limit
Auto · 30 Sep 13:04
On the Derby and west run for Thu 1 Oct, drop 2
Auto · 30 Sep 13:04
Picked by Liam, checked by Dean
Warehouse · 30 Sep 15:20
Loaded on Van 2 (FN21 HZT)
Liam · 1 Oct 07:00
Delivered, signed for by S. Pickard. Photo on the driver’s phone
Dave · 1 Oct 08:50
Invoice INV-34862 posted to Xero from the delivered quantities. Nothing re-typed
Auto · 1 Oct 18:00